Getting started with FocusPilot

The FocusPilot workflow

FocusPilot is organized around a simple loop: capture work, choose what matters today, schedule it, focus, and review what happened. You can use only the core productivity features or enable specialist modules such as Finance, Trading, Bookings, Prayer, and Wellbeing.

Every new account receives a private personal workspace. Tasks, notes, bookings, financial records, and the rest of your data stay scoped to that workspace.

Set up your account

1. 1Create an account with email and password, or continue with Google.
2. 2The setup guide opens automatically. Name your workspace and pick what you want FocusPilot to help with.
3. 3Confirm your timezone, clock format, working hours, and daily focus goal.
4. 4Choose your tools. The guide suggests modules that match your answers, and only the ones you turn on appear in the sidebar.
5. 5Decide whether to turn on the AI assistant. The guide explains what it can do and what it sends to the AI provider before you choose.
6. 6Choose which emails you want. Every email starts off, so you only receive the ones you switch on. You can also allow notifications on the device you are using.
7. 7Optionally add up to three tasks for today, then finish to land on your Today page.

Find your way around

• The sidebar lists your pages: Today, Tasks, Planning, Calendar, Focus, Habits, Goals, Notes, Reminders, Checklists and Analytics, then any modules you've turned on. Help & support and Settings sit at the bottom.
• Collapse the sidebar with the button beside the logo. While it's collapsed, click the logo to expand it again, and hover an icon to see its name. The ring around the logo fills with today's focus progress.
• The round button with your initials (top right) is the account menu: theme, density, Help & support, Get the Android app and Sign out.
• Press ⌘K (Ctrl+K on Windows) to search or jump to any page or setting, and ⌘N (Ctrl+N) to add a task.

Complete your first daily loop

1. 1Create a few Areas such as Work, Personal, or Health to keep related tasks and notes together.
2. 2Capture tasks with Quick add or from the Tasks page.
3. 3Open Today and select Choose top 3 on the day card to pick your top outcomes and write a daily intention.
4. 4Place demanding work on the Planning timeline or Calendar.
5. 5Start a Focus session and attach one of today's or overdue tasks.
6. 6At the end of the day, use Close out your day to review progress and prepare tomorrow.